Progressive Lean: Straighten and See: Part 2 - Map, List, Schedule
- Develop a map,
- Develop a list of what's needed in the area, and
- Develop an implementation schedule for implementing Straighten and See in their area.
We'll look into each of these but, first, let's say a word or two about why we're having the team leaders do all this work. In the simplest terms...because they work there and we don't. I'll be frank with you, it's more "labor intensive" to do things this way. And you'll feel like you have less control over the progress of the initiative. But, remember, you're not simply implementing the tools...heck, anybody can do that. You're changing how team leaders and supervisors go about their roles within the organization. This only happens when they make the changes.
OK, lets look at each of the activities above in more detail.
Develop a Map
Each team leader needs to draw up a rough "future state" map of the area that shows, in a fair amount of detail, where everything will go. By "everything"....I mean everything: machinery, tables, cabinets, shelves, desks, tools, supplies, documents, inventory, dunnage and packaging, pencils and paperclips. Everything. It doesn't need to be to scale and it doesn't need to be pretty but it needs to be comprehensive and complete.
As such, you might need to have the team leaders map out one location at a time if the area they cover is large. And that's OK.
Develop a List of Materials
The team leaders may need new cabinets, shelves, pegboards, desks, tables, bins, dry erase boards, document holders, cubby holes, tool boxes, shadowboards, etc., etc.. Have them make a list of everything they'll need. Don't have them simply add "table" to their list. How big? What kind? For what purpose? Made of what material? Will the shadowboards be for a few tools or a whole set of tools? All this detail needs to be included. Provide them the catalogs they'll need to be specific.
Develop a Schedule
Just as the team leaders needed a schedule to complete the Sort and Shine phase, they'll need a schedule for carrying out Straighten and See as well. In fact, this phase is even less likely to get carried out without a schedule than was Sort and Shine because it's a bit more involved. There's labeling to be done. There are shadowboards to be installed. There might be machinery that needs to be moved around with all that implies for changing electric, air, and other lines and outlets. The schedule will certainly need to be flexible but "We'll get to it when we can," is a sure recipe for disaster (as we stated in our posts describing the Sort and Shine phase).
I've found that it takes a bit of time for team leaders to develop these three plans. You will want to meet with them regularly as they work on these. I like to hold a short team leader meeting weekly to review their work and provide coaching.